Job Description

About the Team

Our Executive Operations team includes Executive Business Partners who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We play a pivotal role in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.

Our leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.

About the Role

The Executive Business Partner will be a proactive and adaptable partner to executives, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of OpenAI’s mission to foster AGI that benefits humanity. The ideal candidate can handle structured tasks with minimal oversight, while actively learning and applying best practices to support evolving business needs.

This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

In this role, you will:

• Build strong connections within immediate team and across other departments, becoming a trusted partner to leaders. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes projects.

• Effectively manage complex schedules, events, and tasks for multiple leaders, ensuring all communications are organized and leaders are well-prepared. Anticipating needs and maintaining an efficient workflow.

• Excel in sharing information clearly and efficiently, adapting communication styles for different audiences, including internal stakeholders and external partners

• Establish systems to track and log interactions with key external partners, keeping leaders informed and prepared for meetings.

• Balance the calendars and priorities of multiple leaders, demonstrating prioritization skills and agility in adapting to shifts in priorities, while maintaining accuracy and meeting deadlines.

• Operate with minimal oversight, always looking for ways to optimize processes and schedules, and taking initiative to improve efficiency. This includes strategic planning for key events and managing time challenges effectively.

You might thrive in this role if you:

• You have 5+ years of experience in an executive support role or similar support function.

• Proven experience working with multiple leaders in the past.

• You’ve worked in a high-growth startup, or similar environment.

• Managed and optimized extremely busy calendars.

• Detail oriented - they have set up good systems to actually manage work; it’s not a personality trait but functional skills, like mastery of Asana, bullet-system, etc.

• Exceptional Communication Skills - being able to tailor a message appropriate to a specific audience (writing an email to a Senator vs. a Customer vs. an Exec)

• Professionalism and Discretion - You understand the balance between transparency and confidentiality.

• Independent Task Level Operator

• Very fluent in Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity software, and are excited to learn and use new tools.

• Genuine interest in the technology we’re building and the transformative potential of AI

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. 

For US Based Candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this  link .

At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.

Compensation

$115.39 per hour • Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

In addition to the salary range listed above, total compensation also includes generous equity and benefits.

• Medical, dental, and vision insurance for you and your family

• Mental health and wellness support

• 401(k) plan with 50% matching

• Generous time off, many company holidays, and multiple coordinated company office closures throughout the year for focus and recharge.

• Paid parental leave (24 weeks paid birth-parent leave & 20-week paid parental leave) and family-planning support

• Annual learning & development stipend ($1,500 per year)

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