Office Coordinator
Wildlands Studies utilizes an Office Coordinator to support our daily administration. This individual must have a strong interest or background in university administration, environmental education, direct management of university students, and/or the outdoor recreation industry. Under the direction of the Director, this position is responsible for many day-to-day office duties as well as specific tasks including student applications, parent/student inquiries and interactions, application interviews, program preparation and management, contracts, database management, and university relations and campus outreach.
Year-round part-time position located in our office in Aptos, CA and/or split between candidate’s home office and our Aptos office.
BA/BS degree. 3-5 years office experience minimum in university administration, higher education, study abroad and/or environmental education or working directly with undergraduate students. Ideally, candidate has participated in a study abroad program as an undergraduate.
Excellent people and communication skills; able to establish professional rapport and build relations with university faculty, parents and students; general clerical skills; detail oriented, able to catch and pay attention to the small details; marketing knowledge; and analytical skills required.
Excellent telephone skills, comfortable calling and answering calls; able to build rapport with student callers.
Strong computer skills, with software and database management experience. Must be able to navigate our student software system, run reports, and work with tech support. Web management skills also helpful.
Easy going personality, willing to take on any number or type of task, able to use humor, common sense and diplomacy when working with others. Must be flexible, and able to work in non-traditional/home office work environment.
Must be self-led and able to function independently. Able to take on increasing independent responsibility. Able to maintain confidences. Resourceful, able to learn and acquire skills with minimal instruction.
This position may be split between Wildlands Studies office in Aptos, CA and candidate’s home office. Must be able to travel to Aptos, CA on regular, weekly basis and also have home office available for working from home.
Wildlands Studies seeks an office coordinator with a strong interest or background in university administration, environmental education and/or the outdoor recreation industry. Under the direction of the Director, this position is responsible for both day-to-day office responsibilities as well as specific tasks including student applications, parent/student inquiries and interactions, program preparation management, contracts, database management, and university relations and campus outreach. This is a 24-30 hour per week year-round position located in Aptos, CA.
Specific Duties include:
Assist with day-to-day operations including answer phone calls, respond to inquiries, respond to mail, track program enrollment, and other general office tasks such as mailings, photocopying, office supply purchases, etc.; Tasks related to managing a small office.
Respond to and track program enrollments. Review applications and acceptances. Respond to parent and student inquiries regarding projects or preparation for participation. Accept payments. Track student paperwork required for participation.
Prepare documents for program preparation working with team of instructors. Requires proof-reading and editing program based materials.
Maintain enrollment database of participant registrations, correcting entries, drawing reports and assisting with general upkeep.
Assist with campus recruitment to support our outreach and recruitment efforts including schedule of campus visits. Coordinate annual mailing of posters and catalogs to universities across the US & Canada.
Assist with website updates; research new technologies and systems to improve business practices.
Many more duties as assigned.
We will update this webpage when a position becomes available. Please review our website: www.wildlandsstudies.com. Then complete the Office Assistant online application and attach a cover letter and resume. Qualified applicants will be contacted.
...an integral member of the team driving business execution. You deliver analysis and insights that enable decision making and link corporate strategy to business performance. In this hybrid role, you will report to a Senior Director. You Will Maintain budgeting...
100% Remote Flexible Work from Home About the Opportunity Were seeking experienced professionals in customer service and sales to... ...international Company protecting working families in the United States, Canada, New Zealand, and through our wholly-owned subsidiary,...
...Ingersoll Rands Early Talent Experiences Early talent career programs are critical to Ingersoll Rands overall talent strategy.... ...businesses and our company's senior leaders. Through functional rotations and experience in multiple business locations, selected candidates...
...Team, our CNA's are valued and are an essential part of the everyday care planning and... ...Health Coverage Health Savings Accounts Retirement (with match) Dental, Vision, Disability & Life Insurance Paid Time Off plan We envision a warm and welcoming...
...: Area Retail Store Manager The Black Dog Sarasota, FL The Area Retail Store Manager is responsible for elevating talent and driving... ...positive change during store visits Manage store performance and target achievement through the highest level of visual and...