Job Description

As a Billing Specialist , you will be instrumental in managing and executing the company’s financial transactions with a focus on technology and customer support. This role involves handling daily financial duties including preparing bank deposits, managing accounts receivable, and maintaining accurate billing records.

DUTIES AND RESPONSIBILITIES:

• Prepares daily bank deposits, reviews for accuracy.

• Applies payments to outstanding invoices in a timely manner.

• Monitors and maintains accounts receivable aging.

• Assists with accounts receivable process through correspondence and collection calls as directed.

• Prepares customer invoices; reconciles customer accounts.

• Retrieves credit reports and assists with review of customer credit issues.

• Maintains accounts receivable files.

• Supports Account Management by supplying detailed invoicing and payment information, as well as assisting in preparing customer forecasts.

• Assists with related special projects as needed.

• Performs other related duties as assigned by management.

Requirements

• Programs

  • NetSuite (Not required but nice to have)
  • Bank Programs or similar (SunTrust/Truist)
  • Excel
  • Outlook

• Able to adapt to changing conditions.

• Deal with Purchase Orders and keeping track of amounts.

• Work with Sales Tax.

• Prepare forecast/accruals for clients.

• Deal with multiple departments.

• Work with contracts that can have many different levels of billing.

  • Attention to detail.

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information

.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand

• Occasionally required to walk

• Continually required to sit

• Continually required to utilize hand and finger dexterity

• Occasionally required to climb, balance

• Occasionally required to bend, stoop, kneel or crawl

• Continually required to talk or hear

• While performing the duties of this job, the noise level in the work environment is usually moderate

• Specific vision abilities required by this job include depth perception and ability to adjust focus.

• Additional remarks regarding work environment: Standard office lighting and white noise.

• Tight deadlines must be met with limited staff to support projects.Additional remarks regarding work environment:

• This job operates in a professional office environment.

Benefits

• Supportive, progressive, fast-paced environment
• Matching 401(k) with immediate vesting
• Medical, dental, vision, life, & short-term disability insurance
• AssistRx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors, or any other protected categories protected by federal, state, or local laws.
• All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position.
• AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire

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