Job Description

Position : Virtual Assistant (Bookkeeping/Accounting Focus)

Working Hours:  US Business Hours

Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.

About the Role: We are looking for a General Virtual Assistant (VA) with a strong background in bookkeeping and accounting . This role requires a highly organized individual who can manage administrative tasks while handling financial records, invoices, and reports. If you have experience with accounting software, AI tools, and project management platforms , this role is perfect for you!

Key Responsibilities:

Bookkeeping & Accounting (50%)

• Manage and record financial transactions
• Process invoices, receipts, and payments
• Reconcile bank statements and financial records
• Prepare financial reports and summaries
• Assist with tax preparation and compliance (if needed)
• Maintain accurate bookkeeping records in QuickBooks, Xero, or similar software
• Handle accounts payable and receivable
• Compile financial reports and present them to the Finance Director & CEO
• Assist with knowledge base data management
• Compile sales tax returns and submit
• Work with the Finance Director to complete state, local, and corporate payments

General VA Tasks (50%)

• Manage emails and correspondence

• Organize and update files, spreadsheets, and databases

• Assist with administrative tasks like scheduling and calendar management (Google Calendar, Calendly)

• Support project management tasks using Asana, Trello, or ClickUp

• Follow-ups via email, chat, and/or phone

• Conduct online research and data entry tasks

• Communicate with vendors, clients, and team members as needed

Requirements

What You Bring to The Table:

• 1+ years of experience as a Virtual Assistant , with a focus on bookkeeping/accounting
• Experience using accounting software (QuickBooks, Xero, Wave, FreshBooks, etc.)
• Working knowledge of ChatGPT and familiarity with Claude AI, Gemini, Canva AI, etc.
• Experience managing project management tools like Asana, Trello, or ClickUp
• Excellent English communication skills (written and verbal)
• At least 2 years of remote work experience
• Strong attention to detail and organizational skills
• Ability to handle confidential financial information securely
• Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.

Nice-to-Have Skills:

• Experience with payroll processing
• Knowledge of tax regulations and compliance (depending on the country)
• Ability to analyze financial data and suggest process improvements

Qualifications Required: (* are required)

1. * Remote work ready:

2. stable high-speed internet with backup

3. computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor

4. headset, mic, and webcam for meetings

5. focused workspace.

6. * Fluent in conversational English written and verbal.

7. Ideally, at least 1 year of work-from-home experience

Benefits

What we offer: 

1. Salary rate is up to $6/hr based on experience
2. Pandemic-proof job
3. Paid Time Offs
4. HMO coverage up to $50/Month
5. Since you will be working from home, you get to save a lot of time and money.
6. Company & team events - Virtual and Offline

What we don't offer: 

1. All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
2. Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.

Notes: 

1. _ For the best application experience, we recommend using MS Edge _as your browser. This ensures optimal performance and minimizes any potential submission issues.
2. Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application. 
3. _ Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us. _
4. _ Please provide an active __ mobile phone # (any Network, must have Viber _ but not a landline #) so we can contact you via text or call if needed. 

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