We are seeking a highly organized and proactive Team Assistant to provide administrative and operational support for on-site construction projects, including building automation and fire systems. This role is essential to ensuring smooth day-to-day project operations, accurate material tracking, and effective communication between project managers, site teams, and vendors.
Key ResponsibilitiesSupport two Project Managers with administrative and project coordination activities.
Organize and maintain project documentation, logs, and records (paper and electronic).
Perform material logging and tracking , ensuring accuracy and timely updates.
Assist with field communication, meeting coordination, and preparation of minutes.
Handle light parts management and attend internal project meetings.
Conduct occasional site visits to capture photos (safety gear required).
Manage scheduling, correspondence, and routine inquiries related to site operations.
Strong organizational and communication skills with the ability to multitask.
Prior experience with construction site processes (administrative/coordination role; not field labor).
Proficiency with SAP , Microsoft Excel , Microsoft Word , and Autodesk Construction Cloud (ACC) .
High school diploma required; vocational training or additional education is a plus.
Ideal candidate will have 2 3 years of experience as a project or team coordinator in a construction environment.
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