Job Description
Now hiring an
Administrative Assistant for a Construction company in
Fort Walton Beach, FL . The
Construction - Administrative Assistant (CAA) will handle all aspects of the construction process. This is an
IN-PERSON position (
NOT remote or hybrid ). Primary responsibilities include (but are not limited to):
- Ensure plans are complete for construction purposes and stamped ready for permitting.
- Coordinate with real estate professionals.
- Ensure that the Blue Books for each active job are updated daily to reflect current activity.
- Obtain estimates/bids from subcontractors and suppliers.
- Update subcontractor/vendor pricing guides and contact list.
- Secure Certificates of Insurance and W-9s for all vendors before the vendor performs any work on a Company job site.
- Prepare Purchase Orders (POs) or subcontractor agreements for each vendor.
- Enter all POs in Excel and Blue Book.
- Prepare specifications; coordinate with Interior Designer on design and materials.
- Prepare schedules for project execution.
- Prepare superintendent job site folders.
- Order materials and coordinate material drops with superintendents.
- Communicate with superintendents, Estimator, and Jimmy on progress and delays; resolve all issues in a timely manner.
- Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff.
- Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork.
- Prepare new home Closing Books.
- Ensure that all utilities are terminated the day of closings.
- Field all warranty calls and contact appropriate subcontractors to address problems in a timely manner.
REQUIREMENTS: - 2 - 3 years experience in the construction Industry is PERFERRED, but willing to overlook for someone with a STRONG work ethic AND who is experienced with Excel
- Proficiency with Microsoft Office (Outlook, Word, Excel, etc.)
- STRONG Organizational skills
- STRONG communication skills
- MUST be dependable and on-time each day
SCHEDULE: 7:00am - 4:00pm (1 hour unpaid lunch)
PAY RATE: Position starts at
$24.00/Hr. BENIFITS: (available after completion of Temp period)
- SIX paid Holidays (Major holidays)
- Employer-paid health insurance (Employer pays 75%) for the employee (after 60 days)
- One week vacation (after one year worked)
REQUIREMENTS : Must pass a pre-employment background check and drug test.
TEL Staffing complies with all regulations enforced by the EEOC. TEL Staffing is a drug-free workplace.
This position is Temp-to-Hire. No benefits are offered during the Temp period.
Job Tags
Full time, Temporary work, For subcontractor, Work at office, Immediate start,